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Let’s add Interrupt capability to customer support systems

I’m sure this happened to you: you call the support number of your bank/phone company/whatever, go patiently through all the Interactive Voice Response (IVR) menus, get shunted to an “all agents are currently busy” music, waste long minutes listening, and finally get a human to talk to. You explain your request, and the agent politely says “Let me put you on hold while I find out the information”. Before you can protest, you’re back on the music!

Which goes on and on, and you have no idea whether the agent is really digging up the information, or he had a heart attack, or he simply forgot about you… the music just drones on. Doubt starts gnawing: should you hang up and start over? Maybe he’s just seconds from picking the line again? Anguish, anger, and unhappiness fill you. And if you’re in the middle of some bank transaction you don’t want to abort, and you have a meeting starting in 3 minutes, you really need to ask the agent what’s going on – but he’s just out of your reach. This is definitely not a good customer experience.

So, what can we do about this? What is needed is a protocol we used to have when I was an amateur radio operator. Back then, people would speak in turn on the radio waves: …AB1CC, this is XY7ZZ, over! Roger XY7ZZ, this is AB1CC… But we had a mechanism for getting a word in sideways if something urgent came up, say another ham with an emergency communication: you could wait for a pause between words and say “Break-break!” and the talking party would shut up and listen. We had an Interrupt capability.

This capability is what we need in those service desks: a mechanism – say, some key sequence on the phone – that would cause the line to go back from hold to the agent that parked it there. Even the knowledge that you could, if you wanted to, get the agent back and ask how much longer is he going to take – would make you feel a lot better, much less helpless and frustrated.

Take note, my dear bank – give us back some control!

A solution to the energy crisis?

A few days ago I saw this interesting setup on the wall in a medical center.

Obviously, this is the solution to the world’s energy needs. No more greenhouse emissions, no need for nuclear power plants, no oil shortages… just a clean, compact, self-contained electrical version of the classic Perpetuum Mobile.

Power Strip in a loop

The sign, in case you’re rusty on your Hebrew, says “Please don’t press the switch. “. An most reasonable request – interrupting the flow of free electricity would certainly not do…

And another On/Off power switch symbol!

We’ve seen much diversity of On/Off Power switch symbols here and here… and there’s more.

Critikon On Off power switchHere’s the latest addition to the gallery: I spied this on a piece of medical equipment (a Critikon Dinamap vital signs monitor).  It shows a dot centered in a circle for ON, and the same dot banished outside the circle for OFF. Luckily, they weren’t lazy and included the two words as well. This removes the possible confusion I’ve remarked on in my post on the Alaris symbology; it also provides a Rosetta stone for deciphering that one.

Google Mail attachment guidelines: tell it like it is!

I sent a friend an email with an attached Zip file. It bounced, with a message from “System Administrator” that read

Your message did not reach some or all of the intended recipients.

Subject: xxxxxxxxxxxxxxxx
The following recipient(s) could not be reached: xxxxxxxxxxxxxxx …

552 5.7.0 review our attachment guidelines. u14sm9443132gvf.20

I figured maybe the note is from my friend’s system – maybe the file was too large? So I resent it to him to another mail address, with the same outcome. Then it occurred to me to mail the file to myself… long story short, eventually I went to the source of all wisdom – ironically, Google – and discovered that Google Mail, through which I was sending, has a policy forbidding any zip file that contains an executable (which my attachment, quite lawfully, did).

So I sent the file via yousendit, and that was that. But it did occur to me that I would’ve saved a lot of time had Google Mail elected to phrase their bounce message in human-friendly informative terms, such as:

Your message did not reach some or all of the intended recipients.
– – –

It was blocked by GMail’l outgoing mail server, because it has a zip attachment containing an executable file. GMail does not allow this. For more info, see http://…..

Not as succinct as u14sm9443132gvf.20, but rather more useful, don’t you think?

Here, try the headup publisher’s widget!

I’ve blogged before about headup, Semantinet’s semantic search add-on for Firefox. Well, the creative folks at Semantinet are forever doing new things (one reason I like working there, despite the traffic jams between Jerusalem and Herzliya :-), and the latest is the headup publisher’s widget.

This tool uses the same semantic search technology in a much lighter package. It is intended for bloggers and news sites, who can use it to integrate the ability to bring in additional information about entities it recognizes – places, people, companies, books, bands, and the like – into their pages without any need for the user to install anything. The tool simply adds slight dotted-blue underlines under words it recognizes, and if you mouse over these and click the icon that appears you get a compact pop-up that brings you basic summary information, photos, videos and news items about the entity you clicked – whether it be Paris, Barack Obama, IBM, Haifa, or Roberta Flack.

So – since this tool is so easy to integrate in a blog (one line of code, that’s all!) I went ahead and put it into this post. Check it out, and give us feedback in the comments: is this useful to you as a reader? How can it be improved? Your comments are welcome – and can influence the course of this new product’s evolution!

It takes guts to be a side mirror

The other day I noticed a car whose side mirror had recently undergone some major trauma, losing its mirror and outer casing, ignominiously showing its guts. Here:

Side Mirror inside mechanism

These electrically-operated mirrors are now ubiquitous, but this brought home the complexity of their inner mechanism, with the wiring, motors, pivots and the chassis that everything must screw onto.

Vintage Side MirrorWhich made me think for a moment of how far forward – or is it backward? – we’ve come from the days of the simple mirrors still seen on vintage cars, as in the photo at right. In the fifties, a mirror was just that – a round sheet of silvered glass fixed in a round metal plate that pivoted on an arm. That was all – 4-5 parts, max, all externally visible. No innards at all. And cheaper to replace, I’m sure, than the bill the owner of the car in the first photo will face.

This growth in complexity is seen in all parts of our cars and other products. So speak up – is this trend a Good Thing (it is really comfy to move the mirror from inside the car, to be sure) or Bad (loss of elegance in design, for one thing)?

Photo courtesy Glen Edelson, shared on flickr under CC license.

A thoughtful little feature in my text editor

PFE Editor Print DialogI needed hard copy of a paragraph from a long text document, so I opened it in my trusty old editor (Programmer’s File Editor by Alan Phillips, a powerful freeware editor I use in lieu of the pitifully rudimentary Windows Notepad). I selected the paragraph and opened the Print dialog, recalling that there was an option to only print the selection. The option was there, a radio button sandwiched between those for All and Lines from ___ to ___ . I moved to click it – and realized it was already selected for me.

This is far from a big deal, but I really liked the thoughtfulness that Mr. Phillips had put into this feature. The editor saw I had selected a piece of text; it stood to reason that I wanted to print that text, and not the full document. Features where the computer tries to read the user’s mind can lead at times to unexpected clashes of will, but this one was all goodness.

And compare it to the behavior, in the same situation, of Microsoft Word: you can print a selection, but if you forget to click the radio button you end up sending 50 pages to the printer. Happened to me many times…

Parking lot design snafu

Here is a photo from a parking lot. As you see, one parking spot has been mutilated – apparently, as an afterthought – by sticking two poles in it.

Parking spot with poles

The intent, clearly, is to keep a clear path to the stairs leading to the sidewalk above. A valid idea, but ill-executed in so many ways…

  1. This is a normally full lot. Given that, most drivers would much rather have an extra parking space available, and wiggle their way in between the cars on their way out.
  2. Possibly the idea is to allow access to people in wheelchairs or with baby prams, but if so, they should’ve built a ramp, not a staircase!
  3. The two poles are just far enough from the right edge of the space that sub-compact cars can and often do try to park anyway, thereby blocking the passage even worse than they would have absent the poles. If the designers wanted to ensure free passage, they should’ve used four poles, fencing a passage from the stairs that is wide enough for a person and definitely too narrow for a car.
  4. Of course, if they did that, they could’ve used much less width than is being wasted now…

Not rocket science, but it isn’t only in rocket design that it pays to think before doing things.

Help is also about what can’t be done

Working in Adobe Photoshop CS4, and I just bumped into a menu item I needed that is grayed out. This does happen: Photoshop has a huge wealth of commands and capabilities, and many depend on the context – for example there are things you can only do in RGB color mode and not in Indexed color mode, and so on.

However, because things are so rich and full of complex dependencies, it is sometimes impossible to figure out WHY a given command is unavailable. It can get quite maddening, in fact. So, here is an idea for the folks at Adobe to consider:

When there is a grayed out menu item, please add a tooltip or status line tip or some such that says “This command is unavailable because…”

This would make life so much easier for us. You’ve put considerable effort into providing help for things that we can do, so also give us some advice when we can’t do what we’d like. Of course this is very context-sensitive – the command may be unavailable for a variety of reasons, and the program knows, internally, what the current reason it.

I can think of one software product that does this, though not on a computer: the TV PVR box we have, provided by Hot cable company, announces every now and then that you can’t preset a recording because there are already two others overlapping the same time slot. But it doesn’t just refuse to record; it announces on screen “to record program X you must cancel one of the following two programs [Y and Z]… please select which one to cancel, or ESC to exit”. It explains the issue and it immediately allows you to fix it.

The same advice applies to a variety of products, not just Adobe’s, of course!

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