I wrote before about the impact of a cheerful nature on the customer service experience. Well – here is another example.

We were visiting the Museum für Naturkunde in Berlin (recommended! A 200 year old Natural History museum, like the one at Dublin I wrote about once, but artfully modernized and with some really big dinosaurs thrown in!)  It being in winter, we obviously headed first for the cloakroom where we dumped a few kilograms of insulation; and we started on the task of deciphering a sign on the wall  to figure the fee we’d have to pay.

At which point the young lady at the counter, perceiving our linguistic struggle, said to us in English: “It costs only a smile!” …  and she proceeded to illustrate with a charming one of her own, invoking a return in kind.

What a lovely welcome!

This morning my notebook’s battery died an ignominious death, and I had to hurriedly procure a new one. Not a good start for the day.

I called the vendor’s customer support center, and plodded through the Interactive Voice Response (IVR) menu, fully expecting a harrowing experience. Instead, I was routed to a service rep who gave me the information I needed (well, it was not rocket science after all) but did it in a manner that completely undid the bad mood I was in. It’s hard to put a finger on it, but she was cheerful, confident, friendly, and really conveyed the feeling that she was proud to be able to solve my problem, and solve it fast. Basically this woman was transmitting good service vibes, and the positive mood was contagious.

I suppose it goes to this particular rep’s character and style, but the difference from service reps I usually talk to anywhere was impressive. The others were polite (or not) and doing a job; this one was enjoying it. What a difference this can make in the user experience!

I’m sure this happened to you: you call the support number of your bank/phone company/whatever, go patiently through all the Interactive Voice Response (IVR) menus, get shunted to an “all agents are currently busy” music, waste long minutes listening, and finally get a human to talk to. You explain your request, and the agent politely says “Let me put you on hold while I find out the information”. Before you can protest, you’re back on the music!

Which goes on and on, and you have no idea whether the agent is really digging up the information, or he had a heart attack, or he simply forgot about you… the music just drones on. Doubt starts gnawing: should you hang up and start over? Maybe he’s just seconds from picking the line again? Anguish, anger, and unhappiness fill you. And if you’re in the middle of some bank transaction you don’t want to abort, and you have a meeting starting in 3 minutes, you really need to ask the agent what’s going on – but he’s just out of your reach. This is definitely not a good customer experience.

So, what can we do about this? What is needed is a protocol we used to have when I was an amateur radio operator. Back then, people would speak in turn on the radio waves: …AB1CC, this is XY7ZZ, over! Roger XY7ZZ, this is AB1CC… But we had a mechanism for getting a word in sideways if something urgent came up, say another ham with an emergency communication: you could wait for a pause between words and say “Break-break!” and the talking party would shut up and listen. We had an Interrupt capability.

This capability is what we need in those service desks: a mechanism – say, some key sequence on the phone – that would cause the line to go back from hold to the agent that parked it there. Even the knowledge that you could, if you wanted to, get the agent back and ask how much longer is he going to take – would make you feel a lot better, much less helpless and frustrated.

Take note, my dear bank – give us back some control!

I was trying to reach the customer service of a company just now. There I was, listening to the endless music of an IVR system, punctuated by the usual happy reminders that I am oh-so-appreciated by them and they’ll get to me real soon (liars!), when something happened. The recording declared that they were very busy so if I could leave my name and number they’ll get back to me. No option to keep waiting.

To their credit, the next step was done professionally – the IVR had me state my name, then key in my phone number, then confirm it when it read it back to me – so I have good reason to believe they will really get back to me. Which is actually better than the silly music. So giving me this way out is a good idea.

The bad part is, if they knew they were busy (and, assuming it’s a FIFO queue, they had the necessary information – my place in line – as soon as they picked up my call) – why wait for long minutes of stupid music before switching to the leave-your-name-and-number routine? They’re giving the customer the combined worst of both solutions!

These days we all have at least half a dozen gadgets whose batteries require charging, and they each come with their own charger (incompatible with all the others, of course). Now, I won’t push for standardizing the chargers – can’t aim that high – but here is a more modest goal: can we please standardize the status indicator LEDs on them?

Here are two chargers that came with my two Nikon cameras, the old point and shoot and the newer DSLR. No, they are not interchangeable, even though the batteries are both Li-Ion and of the same voltage. Both have a LED indicator that blinks during charging and stops blinking when done; however, in one it stays lit when there’s no battery inserted, and in the other it stays unlit.

But the bigger problem is remembering what’s what when you come back later and the light is stable. You see, in these, this means charge complete; but in my cordless shaver it means that it isn’t; there, blinking indicates a full charge. Different vendor, and they probably just flip a coin at design time…

My own solution was documenting it all on a post-it note stuck near these chargers; but then Nikon must have realized that this is an issue, because in the later camera – my D40 DSLR – they labeled the charger itself to remove any doubt. Good move!

Two of the least pleasant-to-use GUI controls are the scrollable list box and its cousin the drop-down list, especially when they have many items listed. Of course, that’s exactly when they are indispensable… you can’t use radio buttons for 50 choices, so if you need to let the user choose a state of the union, a drop down list is inevitable. Likewise for countries of the world, or for their currencies.

But the way these geographic-oriented controls are implemented in software and web sites is really annoying.

Take the image at right, the list you have to go through to select a country for a new contact in Outlook and other applications: it opens on a list of ten countries, of which one – Argentina – may be even remotely likely to be inhabited by business contacts of yours. You can scroll down, of course… and in the next ten you find even greater concentrations of business partners, like the entry for the Ashmore and Cartier Islands, which are a group of small uninhabited tropical islands in the Indian Ocean!

Not that I have anything against the inhabitants of Ocean islands, or of Angola, Antigua, or Anguilla, but given the statistics, why should I have to scroll past them – and past Cook Islands, and Namibia, and Nauru, and Palmyra Atoll, for that matter – on my way to find the US, or the UK, where I really have many more contacts and affairs?

Or look at the next screen grab, from a web site for computing currency exchange rates. Do I really need to have Equatorial Guinea’s CFA Franc, the Eritrean Nakfa, and the Ethiopian Birr pushing down the Euro and the US Dollar farther away from the British Pound, just because of the accident of alphabetic order?

Obviously, the people of Estonia do care about the Kroon (and I care about the Israeli Shekel, also far from the heart of global finances). But what is needed is a list that gives the most common choices – the Dollar, the Pound, the Euro – by default at the top of the list, where 99% of users will benefit. And then we need personalization, so each of us in the rest of the world can put their country, or those they deal with, at the very top.

This can be done in many ways. One’s home country can be extracted from Windows Regional settings and put up front. Web sites may use cookies to remember which currencies you converted last time. Local software tools can keep my choices in the Windows registry. Smarter tools may learn from your past choices and bump them up the list in future. The techniques exist; it’s just that someone should step out of the silly box and dump the alphabetic order in favor of what makes users more productive and less annoyed!

A few months ago I wrote about the surprisingly good customer service I received when my CardScan business card scanner died. Well, this was no accident, it seems.

The other day I installed the CardScan software on another computer and I noticed on the welcome dialog during installation the following fine print:

I was impressed. I install many software products, and most never go beyond offering a customer service pointer in case of trouble. Mr. Weyman’s invitation is much more positive and proactive, and I may take him up on it one day…

And on the same dialog they also say that you can return the product in the first 30 days for a no-questions-asked refund. These guys really understand customer orientation!

Ordered some books today and was surprised to find on the Amazon.com home page a message from Jeff Bezos telling of their new initiative to alleviate “Wrap Rage” – “Amazon Frustration-free packaging“. Apparently they plan to recruit leading manufacturers to put an end to clamshell blister packs, steel-wire ties and excessive cushioning materials.

They aren’t necessarily resorting to Julie Andrews’s “Brown paper packages tied up with strings”, but they will push for smaller, easy-to-open, recyclable cardboard boxes designed to minimize both waste and customer fury. What’s more, these plain boxes are designed to ship as they are, without need for an additional shipping carton. More details here.

What can I say? Good idea! I wish more vendors did that sort of thing.

One problem with CRT-based television sets and computer monitors was that they took a long moment to turn on, because of the inherent necessity to heat up the filament of the picture tube. How fortunate, then, that the new generation of flat screen displays does not have a filament, allowing them to turn on practically instantly.

But allowing is not the same as doing it. We bought this little 22″ LCD TV recently, made by MAG, and when you turn it on it takes a full 8 seconds before the picture shows up on the screen. And the last two of those seconds are devoted to showing the manufacturer’s logo! Opinions about User Experience may vary, but no one would argue that staring at a dark screen, with or without a logo on it, can really enhance that experience.

With all respect, MAG designers, you’re welcome to etch your logo on the screen bezel in all its glory (as you have); but when I hit that On/Off switch, I want the screen to light up in 2 seconds, max. I know you could do it, if you set your minds to it!

Compare this to Photoshop: powerful and feature rich, but its UI is simple, with minimalist icons in monochrome…

I found this so distracting that I went and downloaded another shareware product, FastStone Capture (Ver. 6). Check the utterly simple UI to the right:

Note that 99% of the time, these few icons (including “Scrolling window”) cover all you need; the rest is accessible but unobtrusive in a drop down menu at the right, where it can’t distract you. Click a button on this tiny floating toolbar and the capture begins. The same icons exist in the Snagit window, but actually, once you click one there you then need to click the big red round button – which may make you feel powerful, but is a redundant action. Of course it’s a single extra click, but it’s also double the number of clicks required  in FastStone.

Interestingly, the development team at Snagit have a blog where they share their thoughts (commendable!) and there I read that “… we felt that the interface shouldn’t be competing for attention, but should fade away and allow people to focus on their content”. Sorry… good thought, but I can’t endorse the execution on it. Nothing about the baroque UI they built brings the word “Fade” to mind. Just compare it to the tiny toolbar of the FastStone tool.

Simpler is better, nowhere more so than in tools you use daily.